How to organize an office move and take into account all the nuances

Office relocation is a complex of events that require special attention and coordinated actions. It is necessary to properly pack furniture and office equipment, choose a suitable vehicle, find experienced movers and make a plan according to which all important items and documents will be delivered to the new workplace in one or several days. You will need to disassemble and assemble furniture yourself, select and purchase packaging materials that will protect the cargo from damage.

Stages of preparing an office for an upcoming move

To ensure that the process does not drag on for many months and important moments are not missed, you should prepare for the move in advance. It will be easier to complete the task if you divide it into several stages:

1. Drawing up a detailed plan of the premises. You need to take into account all the equipment placed in the office, count the furniture and work places. Next, you should determine how things will be arranged in the new office. Analyze the capacity of the office, take into account the number and location of sockets, window openings, communications. This approach will allow you to complete the things intended for each office.


2. Determining the volume of things to be transported. This will be required when choosing a vehicle, its dimensions and load capacity. Light-duty vehicles are suitable if you plan to move an office within one district. For long-distance moves, it is better to choose vehicles with increased capacity.


3. Preparing heavy and large-sized furniture. A team of movers is needed to load it. The number of people in the team is selected taking into account the upcoming volume of work. Experienced movers will not only load the furniture, but also correctly arrange it inside the cabin, and secure it with belts for safe transportation.


4. Dismantling the furniture. It is recommended to dismantle cabinet doors, shelves, side elements, and tabletops in advance. It is more difficult to transport assembled furniture than disassembled. Keep in mind that glass elements and fittings require a special approach to packaging. If the furniture cannot be disassembled, the doors should be secured to the side elements with tape.


5. Choosing materials for packaging. Packaging materials should protect documents, valuables, office equipment from dust, dirt, moisture. Corrugated cardboard or stretch film is used for packaging smooth products. Chairs or armchairs can be stacked in pairs and wrapped with film/


6. Marking packages and boxes. Containers should be marked in such a way that after the move it is clear which items are intended for which room. The marking should be clearly visible to movers; it is recommended to sign the boxes on both sides. Marking things for an office move may contain the following information:

• Full name of the employee;


• Name of the office where the box with things should be delivered;


• List of items that are inside the package;


• Mark "valuable" or "fragile", if necessary.

At the final stage, it is necessary to assemble the delivered furniture, unpack the office equipment and put everything in its place. If you adhere to the action plan presented above, there will be no difficulties with organizing an office move.

Rules for proper packing of things

Follow this algorithm of actions if you want to minimize the likelihood of damage to things during an office move:

• Purchase boxes in advance. Employees can independently distribute their things into boxes, as well as pack fragile items.


• Pack documents, folders, important papers, office supplies separately. They should be distributed into small boxes, and then collected in a common container. For additional protection, use polyethylene film.


• Disconnect office equipment from the power supply, disconnect cords and removable elements. Use bubble wrap to pack electronics, monitors, system units. Items should be placed in boxes in such a way as to ensure their immobility. This requirement also applies to the packaging of fragile items.


• Transport live plants in open containers. Place them inside the vehicle.

Before loading, lift the box and make sure that the packaging is not damaged and can withstand the expected load.

Types of boxes for office moving

The container is selected taking into account the size, weight, geometry of the products being packed. If necessary, you can additionally use corrugated lattices or corrugated cardboard sheets.

• 4-valve corrugated box. Belongs to the category of the most popular types of corrugated packaging. Indispensable when organizing an office move. Our catalog presents boxes with four flaps, which, if necessary, can be made taking into account the individual dimensions of the items being transported.


• Self-assembled boxes. No additional tools or devices are required to assemble such boxes. The container is ideal for transporting medium-sized and small items.


• Large-sized packaging. Large and heavy items can be placed inside such a box. The high level of safety of the transported goods is ensured by the special strength of the structure.

Sybox offers a wide range of packaging products that may be required when organizing an office move. In the catalog on the website you will find models of corrugated boxes of suitable sizes that will facilitate the process of your move.